Every successful business experiences growing pains, but few shocks feel as severe as when your oil and gas company realizes it needs to upgrade its software. You know that such improvements are necessary, but they can also be fraught with conflict and confusion, especially when you don’t have a clear software evaluation plan.
We want to help you understand precisely why you need a thorough procedure to rate and review every possible software solution you might consider. Your business and employees will appreciate that you’re taking the necessary time to make the right decision.
A software evaluation is a comprehensive approach that involves analyzing current state, future state, total cost of ownership, quantitative and qualitative requirements to determine the best solution for the business. It also provides leaders the opportunity to view software demonstrations to get a feel for the overall user experience.
The first step is to outline your business requirements. We recommend asking the following questions within your organization.
After determining the business needs / requirements, analyze how those needs may conflict or overlap with other teams.
To level set, consider the following perspectives:
The ideal software for your company will be the one that enables greater productivity, integrates easily with other systems, and can easily scale as your company scales.
Involve key end-users in your information gathering sessions as they will provide information on pain areas, and offer ideas to improve processes. Early exposure to software also improves adoption once the software is implemented. Stakeholders will have had time to explore the different software options and ask the right questions, enhancing the user experience.
Oftentimes, companies use off-system, siloed workarounds to complete their day to day tasks because of a slew of different reasons. This causes unnecessary stress on employees, and does not set the company up to scale. For example, if the company pursued an asset acquisition, they would lack the IT infrastructure to support the transaction, impacting their ability to diversify and grow long-term.
Ensure your software selection process addresses the following:
Although you may have ample oil and gas industry experience, third party firms who specialize in software evaluation methodologies provide additional insight that may not be considered, including:
Partner with EAG Inc., to facilitate your software evaluation process. We deliver on time, on budget software evaluations and recommendations that help set oil and gas organizations up with a new standard of operational excellence.